The Spark! School Book Awards (“us”, “we”, “our”) respect the privacy of every person who visits or subscribes to our websites and online publications (“you”) and are committed to ensuring a safe online-experience. This privacy statement outlines the personal data we may collect about you and how we may process it, as well as how our service providers might do the same. This privacy statement also tells you about your rights to control this data.
Why do we collect data?
We collect, store and process personal data for the following purposes:
Enquiries to the Spark! School Book Awards.
Services we provide to customers.
What information do we collect?
We currently collect and process the following information:
Personal identifiers and contact details (e.g. name, school, job title, photos/videos) for various purposes including book submissions, school sign up, panel expressions of interest, book fund nominations and competition entries.
Website cookies and IP addresses to improve the performance of the site.
How do we get the personal information?
The personal data we process is provided directly by you, or by your organisation/school. In the case of the latter, we will endeavour to remind organisations/schools must only share information where they have consent to do so.
What is our legal process for processing personal data?
Under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, organisations are required to have a legal basis for processing personal data. The legal bases we use for processing data are:
Legitimate interests for the purposes of fulfilling our activities and the provision of our services.
How long do we keep data?
We will keep personal data relating to our annual book award cycles for up to one additional year, e.g. any personal data relating to the 2021-22 book awards will be deleted by the end of August 2023.
Who do we share personal data with?
There are limited instances when we will share personal data. These include:
Announcing panel members.
Announcing competition winners, runners up and special mentions.
During virtual events and in some promotional materials.
What are your rights?
Under data protection law, you have rights including:
Your right of access - you have the right to ask us for copies of your personal information.
Your right to rectification - you have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - you have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - you have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - you have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - you have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
How can you get in touch with us?
Please contact us at firstname.lastname@example.org if you wish to make a request or if you have any queries or concerns about this policy or how we process your information.
If you are concerned about the way we have processed your personal information, you can also complain to the Information Commissioner’s Office (ICO). Further information is available on ICO’s website: www.ico.org.uk.
When was this page last updated?
We may need to update this privacy notice periodically. This version was last updated on 10 August 2022.